Bid evaluation
Compare construction bids with AI – not just on price.
The AI agent lays every bid next to your BoQ: items, quantities, unit rates, scope, exclusions, qualifications and conditions. You see at once which bid is really complete and where you need to negotiate.
Why this workflow matters
Similar prices, different scope
One subcontractor offers supply and installation, the second supply only. The third bundles items into lump sums and excludes scaffolding and disposal in the cover letter. Compare totals alone and you award to the seemingly cheapest bid, then pay for the gaps later as variations.
Comparison dimensions
What the AI agent checks in every bid
Subcontractor, supplier or bidder offers: every bid is brought into the same structure and measured against the same baseline.
Completeness against the BoQ
Missing, additional and bundled items are flagged per bidder, even when every bid is structured differently.
Quantities, units and prices
Deviating quantities, different units, outliers and speculative rates become visible per item, like a bid tabulation with the scope behind it.
Scope and exclusions
What is included and what is not? Exclusions and assumptions from cover letters, preliminaries and footnotes are collected per bid.
Qualifications and conditions
Payment terms, price escalation, bid validity, lead times and warranties side by side.
Alternatives and variant bids
Alternative items and variant bids are detected and shown separately so they do not distort the main comparison.
Clarifications and negotiation
Every open point becomes a concrete question to the bidder, ready for clarification meetings, negotiation and the award recommendation.
Workflow
How the AI agent compares your bids
- 01
Upload the baseline
Your BoQ or scope description is the reference. Add the bids as PDF or Excel, no matter how differently they are structured.
- 02
Match items
The AI agent maps every bid item to the matching BoQ item, aligns units and flags uncertain matches for review.
- 03
Read the conditions
Cover letters, preliminaries and footnotes are analysed: exclusions, qualifications, alternatives, deadlines and payment terms.
- 04
Review and award
You receive the comparison with sources, open points and prepared questions as the basis for negotiation, award recommendation and contract.
Example
What a bid comparison looks like
Three subcontractor bids for the same drywall BoQ. The totals are close, the scope is not.
- Bidder A
- All items priced, scaffolding excluded as client-provided – cover letter, p. 1
- Bidder B
- Lowest total, but item 04.12.045 fire protection cladding F90 not priced
- Bidder C
- Filling and finishing as a lump sum instead of line items, material price escalation reserved
- Result
- With the missing work priced in, B is no longer the cheapest bid – questions to B and C prepared
Your comparison at a glance
- Item-by-item comparison against your BoQ
- Missing, additional and bundled scope per bidder
- Exclusions, qualifications and conditions side by side
- Alternatives and variant bids shown separately
- Prepared questions for clarification and negotiation
You award, the AI agent prepares.
Every match is linked to its original location in the bid. Uncertain matches are flagged instead of silently accepted. Evaluation, negotiation and award remain with your team.
FAQ
Questions about comparing bids with AI
What does AI-assisted bid analysis do?
AI-assisted bid analysis reads every bid including cover letters, preliminaries and footnotes and checks it item by item against your BoQ: quantities, unit rates, scope, exclusions, qualifications and conditions. The AI agent flags missing, additional and bundled items, price outliers and speculative rates, and turns every open point into a question to the bidder. Every finding is linked to its location in the bid.
How is this different from a bid tabulation?
A bid tabulation lines up unit rates and totals item by item. Bid evaluation also checks scope, exclusions, qualifications, alternatives and conditions. You see not only who is cheapest, but whether the work behind the price is comparable.
Which bid formats are supported?
PDF and Excel bids, even when every bidder uses their own structure. Your BoQ or scope description serves as the baseline.
Who is AI bid comparison for?
For contractors and general contractors comparing subcontractor and supplier bids, and for designers and client representatives reviewing and scoring bidder offers, in Germany for example in work stage 7 of the HOAI.
Does the AI agent make the award decision?
No. It makes bids comparable and shows where they differ. Evaluation, negotiation and award stay with you, with every source as evidence.
Are the bids secure?
Yes. We store your documents and results encrypted in data centres in the EU, strictly separated from other organisations. They are never used to train AI models.
Related workflows
Further reading
Make your bids comparable.
One BoQ and two or three bids are enough: in a demo we compare real bids from your project together.